How remote office support can support your business
Find yourself confused about the types of tasks for a virtual assistant?
Virtual assistants are the flexible solution to your business needs. The role of virtual assistants has emerged as a game-changer in both personal and professional spheres. We are capable of executing a range of tasks, quickly, efficiently and all from the comfort of our own offices.
We charge an hourly rate, work by our own terms and conditions, and we can be contracted for as little or as many hours as you choose.
Let’s find out the diverse types of tasks a virtual assistant can carry out to revolutionise your business and increase productivity:
Administrative Support Tasks
If you are struggling to realise the concept of a virtual assistant, think traditional PA or Secretary, and then you will have a good idea of the tasks we can carry out.
Many virtual assistants provide ‘traditional’ administrative support, generating documents, filing, scheduling appointments and managing calendars, organising emails and setting reminders.
Case Study : Working with a charitable organisation providing support in meetings; taking minutes, transcribing audio and producing meeting reports for Executive Members. Work was carried out on an ad-hoc basis with the client paying for the time of the meeting and additional hours to produce the required documentation.
Communication Tasks
Virtual assistants excel in handling communication tasks. Whether it’s drafting emails, composing responses, or even transcribing voice messages, we facilitate efficient and effective communication.
Case Study : Working with a client to transform an overcluttered email inbox, to reduce overwhelm caused by thousands of unanswered emails, and make the system work for them. This was achieved by unsubscribing to newsletters and unimportant notifications; using folders and rules to file emails automatically; using plug-ins to automate responses; setting up signatures to project professional image.
Research Tasks
Need to gather information swiftly? Virtual assistants are adept at conducting online research. They can sift through vast amounts of data to extract relevant insights, saving you the hassle of manually combing through numerous sources. This is particularly valuable for professionals in industries where staying informed is crucial.
Case Study : Working for a client setting up her own business I was tasked with a research project investigating the links between wellbeing and imagery. Using academic sources I was able to establish a databank of research documents and a corresponding workflow to extract data to use for business planning, marketing and credible social media content.
Data Entry and Organisation Tasks
Virtual assistants are meticulous when it comes to data entry and organisation. Whether it’s updating spreadsheets, managing databases, or categorising information, they ensure that your data is accurate, up-to-date, and easily accessible.
Case Study : Working with a public sector client I designed and implemented an excel spreadsheet to track task progress based on a series of inputs. This offered the organisation a workflow tool utilising the software already purchased, without the need for additional expenditure or training.
Social Media Management Tasks
Maintaining a strong online presence is vital in today’s digital landscape. Virtual assistants can take charge of your social media accounts, scheduling posts, responding to comments, and even analysing engagement metrics. This allows you to stay connected with your audience without the constant need for supervision.
Case Study: Helping an entrepreneur create and grow a social media presence, including setting up on new platforms and establishing a new website. Working with the client in collaboration to create social media content in their authentic voice.
Financial Management Tasks
Virtual assistants can provide assistance with expense reports, receipts, reconciling and generating invoices, however this is only offered by Focusify Ltd as part of a larger package of non financed based work.
Case Study: Working with a private business as a recruiter with the additional request of adding subcontractor invoices to the company accounts package, for processing and payment by the accounts clerk.
In essence virtual assistants are extremely able, and each have their own set of skills, experience and strengths. As an experienced virtual assistant we prefer to be honest with potential clients and will discuss alternative support if requirements are not aligned with our skillset.